When all the recipients are entered, click Close. Enter the information exactly as you’d like it to appear on your envelopes.Ĭontinue to create and populate new entries for as many recipients as needed. In Step 3, under “Select Recipients,” instead of choosing Use an Existing List, click Type a New List, then Create.Ī “New Address List” window opens where you’ll type your recipients’ information, one recipient at a time. If you do not already have a database populated with guests’ names and addresses: Based on how the database file was set up, choose the appropriate options on the “Select Table box” and click OK.Ī new window, “Mail Merge Recipients,” appears where you can verify the formatting and remove certain recipients. Under “Select Recipients,” click Use an Existing List.Ĭlick Browse, navigate to the database file, and double click on it. If your recipient information is already in a database: We’ll show you both methods, starting with a database file that we’ve already populated. Or you can enter all your recipients’ information within Mail Merge. If you’ve already prepared a list of names and addresses in a database program like Excel, you can use that. You might have to change the zoom percentage to 100 or even less to see the entire square envelope template onscreen. 6 and a half square is not listed, but scroll down and click Custom, then type in the dimensions in inches.

Under that, click Envelope options.Ī new window will open where you can choose from a list of common envelope sizes. Step 2 asks “How do you want to set up your envelopes?” Choose Change document layout. Select Envelopes, then continue by clicking Next. You’re asked what type of document you’re working on.

The Mail Merge workflow interface opens, guiding you through the rest of the process in 6 steps.

Click Tools > Letters and Mailings > Mail Merge. Our software is Microsoft Office Word 2003 on a PC running Windows 7 and our printer is a recent model Epson inkjet.

You can easily replace references to this envelope with your envelope dimensions. We’ll show you how to create a template, enter addresses, set up the printer driver, and finally, print the envelopes.įor this example, we’ll use on of our square envelopes. Watch our video to learn how to use Microsoft Word’s Mail Merge feature to print envelopes all at once instead of typing in your guests’ information and printing one at a time.

Print address on envelope template